Privacy Policy

1. Introduction

The Hoquiam Loggers' Playday Parade website ("Website") is operated by the Hoquiam Elks Lodge #1082 in partnership with Ross Dynamics LLC ("we," "us," or "our"). We are committed to protecting your privacy and handling your personal information with care and respect.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Website or use our services. Please read this policy carefully. By using the Website, you consent to the practices described in this Privacy Policy.

2. Information We Collect

2.1 Information You Provide Directly

We collect information that you voluntarily provide when you:

• Create an account (email address, password)
• Submit a parade application
• Contact us via email or phone
• Subscribe to communications

2.2 Parade Application Information

When you submit a parade entry application, we collect:

Category	Information Collected
Contact Information	Name, email address, phone number, mailing address
Organization Details	Organization/sponsor name, entry name, entry type
Entry Details	Entry description, number of participants, vehicle information
Documents	Uploaded PDF files (insurance certificates, permits)

2.3 Information Collected Automatically

When you visit our Website, we may automatically collect:

• Device Information: Browser type, operating system, device type
• Usage Data: Pages visited, time spent on pages, referring URL
• Location Data: General location based on IP address; precise location only if you use the "Track My Location" feature with your consent
• Log Data: IP address, access times, error logs

2.4 Cookies and Similar Technologies

We use the following cookies and local storage:

Type	Purpose	Duration
Session Cookie	Maintain your login session	7 days or until logout
Theme Preference	Remember your dark/light mode choice	Persistent (localStorage)
Security Token	CSRF protection for form submissions	Session

3. How We Use Your Information

We use the information we collect to:

• Process Applications: Review, approve, and manage parade entry applications
• Communicate: Send confirmation emails, status updates, and event information
• Operate the Website: Maintain, improve, and secure our services
• Provide Support: Respond to your inquiries and provide assistance
• Event Management: Coordinate parade logistics and participant communications
• Legal Compliance: Comply with applicable laws and regulations

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

4.1 Service Providers

We may share information with trusted third-party service providers who assist us in operating our Website:

• Google Maps: For interactive route display and location services
• Cloudflare: For website security, performance, and bot protection (Turnstile)
• GoDaddy: For web hosting services
• Google (Gmail): For email delivery services

4.2 Event Partners

Limited application information may be shared with:

• City of Hoquiam (for permits and coordination)
• Parade organizing committee members
• Emergency services (if necessary for safety)

4.3 Legal Requirements

We may disclose your information if required by law, court order, or government request, or to protect our rights, property, or safety.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Encryption: SSL/TLS encryption for all data transmission
• Password Security: Passwords are hashed using bcrypt with strong cost factors
• Access Controls: Limited access to personal data on a need-to-know basis
• Secure Hosting: Data stored on secure servers with regular backups
• Bot Protection: Cloudflare Turnstile to prevent automated attacks

While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy:

• Account Information: Until you request deletion or account becomes inactive for 3 years
• Application Data: For 3 years after the parade event for record-keeping
• Email Communications: As required for legal compliance
• Log Data: Up to 12 months for security and troubleshooting

7. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information (subject to legal retention requirements)
• Opt-Out: Unsubscribe from marketing communications at any time
• Location Services: Disable location tracking through your browser settings

To exercise these rights, please contact us using the information provided below.

8. Location Services

Our Website includes an optional "Track My Location" feature on the parade route page. This feature:

• Requires your explicit consent before activation
• Uses your device's GPS only while actively enabled
• Does not store your location data on our servers
• Can be disabled at any time by clicking the button again

You can also control location permissions through your browser or device settings.

9. Third-Party Services

Our Website integrates with the following third-party services, each with their own privacy policies:

• Google Maps: Google Privacy Policy
• Cloudflare: Cloudflare Privacy Policy

We encourage you to review the privacy policies of these services.

10. Children's Privacy

Our Website is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately, and we will delete such information.

11. California Privacy Rights

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including:

• The right to know what personal information we collect and how it is used
• The right to request deletion of your personal information
• The right to opt-out of the sale of personal information (we do not sell personal information)
• The right to non-discrimination for exercising your privacy rights

12. International Users

Our Website is hosted in the United States. If you access the Website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your country.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this Privacy Policy periodically. Your continued use of the Website after any changes constitutes acceptance of the updated Privacy Policy.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Hoquiam Elks Lodge #1082
624 K Street
Hoquiam, WA 98550
Phone: 360-532-0590
Email: [email protected]